Privacy Policy

Last updated: 23 August 2026

SJS Recruitment ("SJS Recruitment", "we", "us" or "our") respects your privacy and is committed to protecting the personal information we collect and hold.

This Privacy Policy explains how we collect, use, disclose, store and protect personal information when you interact with SJS Recruitment, including when you:

  • visit our website;

  • submit a job application or resume;

  • register as a candidate;

  • contact us about employment opportunities;

  • provide information as a referee;

  • engage with us as a client or prospective client; or

  • otherwise communicate with us in connection with our recruitment services.

We aim to handle personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs), where they apply to us.

1. Who we are

SJS Recruitment is an Australian recruitment agency.

If you have questions about this Privacy Policy or how we handle your personal information, you can contact us using the details below:

SJS Recruitment
Email: info@sjsrecruitment.com.au
Website: www.sjsrecruitment.com.au

2. What personal information we collect

Depending on your relationship with us, we may collect information including:

Candidate information

  • name;

  • residential or postal address;

  • telephone number;

  • email address;

  • resume/CV;

  • employment history;

  • education and qualifications;

  • professional memberships and registrations;

  • skills and experience;

  • salary or remuneration expectations;

  • availability and notice period;

  • work rights and visa information where relevant;

  • preferred employment arrangements;

  • interview notes and assessment information;

  • referee details and reference information;

  • information provided during communications with us;

  • information relevant to a particular role or client requirement; and

  • other information reasonably necessary to provide recruitment services.

Client information

We may collect:

  • names and contact details;

  • job titles and positions;

  • company information;

  • employment requirements;

  • job descriptions;

  • recruitment requirements;

  • business and billing information;

  • communications and correspondence; and

  • information necessary to provide recruitment services.

Referee information

Where you provide referee details, we may collect information about the referee including their name, position, organisation, contact details and information they provide about a candidate's employment history and performance.

3. Sensitive information

In some circumstances, we may receive or collect sensitive information.

Sensitive information can include information such as health information, racial or ethnic information, religious beliefs, criminal record information and other information defined as sensitive information under applicable privacy laws.

We will only collect sensitive information where it is reasonably necessary for our functions or activities and where permitted by applicable law. Where required, we will obtain your consent before collecting sensitive information.

We generally do not require candidates to provide sensitive information during an initial application unless it is relevant to a particular recruitment process or legal requirement.

4. How we collect personal information

We may collect personal information directly from you, including when you:

  • submit a resume or application;

  • complete a website form;

  • contact us by email or telephone;

  • attend an interview;

  • provide information during the recruitment process;

  • provide referee details; or

  • communicate with us through other channels.

We may also collect information from third parties where permitted or authorised, including:

  • referees;

  • prospective employers or clients;

  • recruitment or screening providers;

  • publicly available professional sources such as LinkedIn;

  • government or regulatory bodies where permitted; and

  • service providers assisting us with recruitment activities.

Where practicable and appropriate, we will collect personal information directly from the individual concerned.

5. Why we collect and use personal information

We may collect, hold, use and disclose personal information for purposes including:

  • providing recruitment and employment placement services;

  • assessing candidates for employment opportunities;

  • matching candidates with suitable roles;

  • communicating with candidates and clients;

  • arranging interviews;

  • conducting reference checks;

  • verifying qualifications, employment history or work rights where appropriate;

  • arranging background or screening checks where requested or authorised;

  • providing candidate information to prospective employers;

  • managing client relationships;

  • preparing and managing recruitment agreements;

  • invoicing and receiving payments;

  • responding to enquiries;

  • maintaining recruitment records;

  • improving our services and website;

  • complying with legal and regulatory obligations; and

  • protecting our business, clients and candidates from fraud or misuse.

We will seek to limit the personal information we collect to information that is reasonably necessary for our functions and activities.

6. Candidate information and prospective employers

If you apply for a position or register with SJS Recruitment, you acknowledge that we may use your personal information for recruitment purposes.

Where appropriate and with your knowledge or consent, we may provide relevant information from your application, including your resume and professional experience, to prospective employers for consideration for employment opportunities.

We will not knowingly provide your personal information to a prospective employer for a role where doing so would be inconsistent with the purpose for which the information was collected or otherwise permitted by applicable privacy law.

You may tell us if there are particular employers or organisations that you do not want us to approach in relation to your application.

7. Reference checks

Where you provide referee details, we may contact those referees for the purpose of verifying your employment history, experience, performance and suitability for a role.

We encourage candidates to obtain permission from referees before providing their contact details to SJS Recruitment.

Reference information may be provided to a prospective employer where appropriate and permitted.

8. Background and screening checks

A prospective employer may require additional pre-employment screening.

Depending on the role and client requirements, this may include:

  • National Police Checks;

  • identity verification;

  • right-to-work verification;

  • employment verification;

  • qualification checks;

  • professional registration checks;

  • financial or probity checks; or

  • other screening reasonably required for a particular position.

Where SJS Recruitment arranges a screening check, we may provide relevant information to an authorised screening provider for that purpose.

Where required by law or applicable privacy requirements, we will obtain the relevant consent before collecting or disclosing sensitive information for screening purposes.

9. Disclosure of personal information

We may disclose personal information to third parties where reasonably necessary for our recruitment activities or where permitted by law.

These third parties may include:

  • prospective employers and clients;

  • referees;

  • background screening providers;

  • reference-check providers;

  • recruitment technology providers;

  • website and hosting providers;

  • cloud storage and software providers;

  • professional advisers;

  • accountants and legal advisers;

  • IT and cybersecurity providers;

  • payment and financial service providers;

  • government, regulatory or law enforcement bodies where required or authorised by law; and

  • other service providers engaged by SJS Recruitment.

We do not sell candidate personal information to third parties.

10. How we store and protect personal information

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

Depending on the information and circumstances, security measures may include:

  • password protection;

  • multi-factor authentication;

  • access controls;

  • secure cloud storage;

  • restricting access to authorised persons;

  • maintaining appropriate software and security controls; and

  • securely deleting or de-identifying information when it is no longer required, where appropriate.

No method of electronic storage or transmission is completely secure. While we take reasonable precautions, we cannot guarantee the absolute security of information transmitted to or stored by us.

11. How long we keep personal information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, to maintain appropriate business records, or to comply with legal or contractual obligations.

When personal information is no longer reasonably required, we will take reasonable steps to securely delete or de-identify it, unless we are required or permitted by law to retain it.

12. Access to your personal information

You may request access to personal information that SJS Recruitment holds about you.

To request access, contact:

Email:info@sjsrecruitment.com.au

We will respond to your request within a reasonable period and in accordance with applicable privacy requirements.

In some circumstances, access may be refused or limited where permitted by law. If this occurs, we will explain the applicable reasons where we are permitted to do so.

13. Correction of personal information

We take reasonable steps to ensure that personal information we collect, use or disclose is accurate, complete and up to date.

If you believe information we hold about you is inaccurate, incomplete or out of date, you can request that it be corrected.

Please contact:

Email:info@sjsrecruitment.com.au

We will consider and respond to your request within a reasonable period.

14. Privacy complaints

If you believe SJS Recruitment has handled your personal information in a way that breaches applicable privacy requirements, you may make a complaint to us.

Please provide sufficient information for us to understand and investigate your concern.

Send complaints to:

SJS Recruitment
Email: info@sjsrecruitment.com.au

We will acknowledge and investigate your complaint and endeavour to respond within a reasonable period.

We will handle privacy complaints seriously and fairly and will seek to resolve them directly with you wherever possible.

15. Complaints to the OAIC

If you are not satisfied with our response, or if you believe your complaint has not been appropriately resolved, you may contact the Office of the Australian Information Commissioner (OAIC).

Further information about making a privacy complaint is available through the OAIC website.

16. Unsolicited personal information

If we receive personal information that we did not actively request, we will assess whether we could have collected that information under applicable privacy requirements.

Where required, we will take reasonable steps to deal with unsolicited personal information appropriately.

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our business, technology, privacy practices or applicable laws.

The latest version will be published on our website with the date of the most recent update.

18. Contact us

If you have questions about this Privacy Policy, wish to access or correct your personal information, or wish to make a privacy complaint, please contact:

SJS Recruitment
Email:info@sjsrecruitment.com.au
Website:www.sjsrecruitment.com.au